Minutes

AMALA Meeting Minutes, February 10, 2015

2/23/2015

AMALA Meeting Minutes

February 10, 2015 – 1 PM

Koerner’s Pub

Attendees: Alan Woo, Roxanne Kalenborn, Marie Shockley, Clare Asquith, Jakob Roberts, Nicole Askin, Alex Kuskowski, Lauren Washuk, Nichole DeMichelis, Jenna Dufour

AMALA – Should we keep the name or rename to emphasize our association with ARLIS/NA?

Benefits of the change:

Makes clear to students and professionals our connection to ARLIS/NA, including our purpose and activities.

Aids in networking as we would become more immediately recognizable outside SLAIS.
Supports sustainability of the group.
Focusing in on art librarianship helps to focus energies. Worry that we are not giving enough attention to music librarianship because of art librarianship majority in group.

Drawbacks

Might alienate membership focused on music librarianship

Solutions

Encourage membership to branch off into group devoted to music librarianship.
Create a name that combines ARLIS with MLA or CAML.

Vote: Either change name or wait to discuss at a later date. Five for changing name, four opposed, one abstain. Name change will be implemented (social media and email list should reflect changes soon).

2. Upcoming events:

Wikipedia Edit-Athon – workshops and event on International Women’s Day. Events at UBC organized by Vanessa Kam from Art, Music and Architecture Library, and a staff member from AHVA. Great way to network with AHVA faculty, sharpen coding skills and advocate for equal representation in Wikipedia.
Art in fiction/nonfiction bookclub – organized by VPL and the VAG, the first meeting is February 17th. Meetings will be held at the VAG Annex Workshop.

3. AMALA event planning:

Geocaching - Nichole has a project plan drafted. Will begin first stages with the goal of having events during the Summer.
Art museum library tour – Clare is still planning this.

4. Other Business:

Alex will accept all events related correspondence and communicate when needed.

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AMALA Meeting Minutes January 20, 2015

2/23/2015

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AMALA Meeting Minutes

January 20, 2015 – 12 PM

KOERNER 169

Attendees: Jenna Dufour, Jason Martin, Eirian Vining, Nichole DeMichelis, Marie Shockley, Nicole Askin, Clare Asquith, Alex Kuskowski, Megan Smiley, Lauren Washuk

1. Introductions (there are many new faces!)

What is your background and why are you interested in AMALA?
What are your goals for AMALA?
Since we are a new group, there is a lot of room for new ideas.

2. AMALA overview for new members

A group for those at SLAIS interested in music and art librarianship.
A place to share techniques to hack our library school.
A resource for arts and music librarianship/archival events and opportunities around town and further afield.

3. Affiliations and organisations

CAML – Canadian Association of Music Libraries, Archives and Documentation Centre
ARLIS/NA – Art Libraries Society of North America

AMALA is the first student group to become officially affiliated.
There are many benefits to membership.
Jenna shared experiences at the ARLIS/NW chapter meeting in Seattle.

ARLISnap – An online resource for student and new professionals in art libraries and archives.

Great job/internship list
Volunteer opportunities
Virtual conferences

Suggestion that we could organize something like this in future.

4. Upcoming events

ARLIS annual conference, Fort Worth TX, March 2015, themed “Natural Connections.”

Members expressed interest in attending.

5. Leadership roles

Opening for co-chair

Jenna expressed interest. Uncontested and approved by vote.

Music/archives liaison role – Nicole opted to transfer from co-chair duties to take on this role, ensuring that music librarianship and archival interests are well-represented.
Second co-chair

Nichole expressed interest. Uncontested and approved by vote.

6. Tour planning

Locations

-Vancouver Art Gallery Library
-Rennie Collection
-Emily Carr Library and Archives
-Western Front
-Vivo Media Arts Centre Archive and Library
-Music libraries? Possibly VSO’s library.
- Location is a consideration – Western Front is rather far away, Emily Carr may be less accessible.

Possibly coordinate with Grant Hurley, who organizes the book crawl.
Clare will begin the planning process, contact librarians.

7. Other event ideas

Film night – Eirian will look into possible films/themes and locations for this.
Geocaching – Nichole will create a project plan to present at the next meeting.

Treasure hunting activity to lead participants on an art history filled adventure around town.

Penny Dreadfuls – Clare will begin to garner interest in this.

Zine that will feature questionable art and poetry, priced at a dollar.

8. Next Meeting

One more meeting for the term – Doodle poll to plan times/dates to be released soon.

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AMALA Meeting Minutes, October 2, 2014

10/3/2014

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AMALA Meeting Minutes

October 2, 2014 – 1 PM

IKBLC 415

Attendees: Jason Martin, Jakob Roberts, Lauren Washuk, Kelsey Paloney, Nichole DeMichelis, Morgan Shepherd, Nicole Askin, Clare Asquith, Alex Kuskowski

1.       Introductions:

·         What is your background and why are you interested in AMALA?

·         What are your goals for AMALA?

2.       Meeting: Is IKBLC 415 a good place to continue meeting? It was hard to find but a nice space.

3.       Overview of AMALA: What do we want AMALA to be?

Members seemed to be in agreement on the following primary goals:

·         Discussions of all matters music and art librarianship practice and theory.

·         Sharing of news and events related to music and art librarianship, as well as cool stuff in the Music and Art Librarianship world (books, concerts, etc.).

·         Organization of on and off campus events such as talks and tours, particularly library tours.

·         Chances to network with professionals in the field.

·         Tips for “Hacking” our programs at SLAIS such as course recommendations and opportunities outside the department.

4.       Tours—ideas to keep on the radar:

Vancouver Art Museum Research Library (Contact: Chelsea Shriver).

Music, Art and Architecture Library: Lauren is investigating this possibility.

Emily Carr University Library and Archives: Lauren will look into this as well (possible contact: Danuta Zwierciadlowski).

5. Executive committee positions: Secretary, Treasurer, Events, Communications, Co-Chairs.

The following attendees volunteered for Committee roles:

Secretary: Lauren Washuk

Treasurer: Clare Asquith

Events Coordinator: Nichole DeMichelis

Communications Coordinator : Alex Kuskowski

Co-Chair: Nicole Askin

Co-Chair: Jason Martin

As no one contested for positions, no vote was required. Committee positions as listed above.

6. Additional roles:

SLA Liaison: AMALA members Nichole DeMichelis, Alex Kuskowski and Lauren Washuk are also SLA members, and will be sharing this duty for the time being. May aid in possible future collaborations with SLA, and sharing events/information between the two groups, which have overlapping interests. (Contact: Elise Gowan, SLA Chair)

A member who would like to collect interesting posts from various listservs that may be of interest to our members and share by email.

7. Upcoming arts and music activities/events around town:

Alex made a call for volunteers for the Vancouver Book Fair. Event takes place Saturday, October 4th 1pm-7pm and Sunday, October 5th 11am-4pm at UBC Robson Square. Volunteers receive $20.00 for lunch!

Vancouver Symphony Orchestra (VSO) at UBC Chan Centre is offering a 4 concert subscription package with a significant discount.

Nicole is playing in a free concert tomorrow (Friday, October 3rd) at 8pm at the Chan Centre.

Join an ensemble on campus! The next auditions will most likely be in January. More information to come.

8. AMALA constitution:

Necessary for becoming a LASSA affiliated student interest group.
Committees? None needed—group is too small.
Amendments may be voted in by members.

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